Executive Assistant - AI & Business Operations

About the role

We are a fast‑moving startup seeking an Executive Assistant to work directly with the CEO. The role is fully remote and combines traditional executive support with practical AI implementation across HR, finance, IT and marketing.

Key responsibilities

• Translate the CEO’s priorities into actionable plans with clear owners, deadlines and follow‑up.
• Maintain an overview of ongoing initiatives, identify dependencies and flag delays early.
• Coordinate work across the startup team, external partners and service providers.
• Prepare concise research, meeting briefs, comparisons and recommendations to support decisions.
• Organise meetings, correspondence and schedules, capturing decisions and ensuring actions are completed.
• Support HR, finance, marketing and IT operations through recruitment coordination, invoice handling, asset management and IT requests.
• Organise and improve the use of Microsoft 365, connecting tools with AI workflows while respecting confidentiality.
• Create, adapt and maintain reusable AI skills and workflows for research, reporting and operational coordination.

Required profile

• Experience in executive assistance, business operations or project coordination with substantial ownership.
• Working understanding of HR, finance, IT and marketing to coordinate tasks and know when to involve specialists.
• Strong prioritisation, follow‑through and ability to manage multiple workstreams without constant reminders.
• Resilience and adaptability in a startup environment, staying calm and clear under pressure.

Required skills

• Microsoft 365 suite – Outlook, Teams, SharePoint, OneDrive, Excel, Word, PowerPoint.
• Excel for operational overviews, reconciliation and reporting.
• Power Automate, Microsoft Copilot and Copilot Studio for building automations and AI assistants.
• Practical experience creating or configuring reusable AI skills and workflows.

What we offer

• Close collaboration with the CEO and visibility across the startup.
• Meaningful ownership of operational work and process improvements.
• Broad role combining executive support, team coordination and practical AI use.
• Fully remote working arrangement with monthly compensation in USD.