Executive Assistant (Project Management)

About the role

Falcon Lead Labs, a B2B lead generation company, is hiring a full-time, remote Executive Assistant (Project Management). The role supports leadership with day-to-day operational and project-related work, including calendar and meeting management, communication coordination and preparation of documents for executive review.

Key responsibilities

• Manage calendars, schedule meetings and coordinate internal and external communications
• Prepare presentations, reports and documentation for executive review
• Organize and track project timelines, follow up on action items and ensure deliverables are completed on schedule
• Handle expense reports and maintain records
• Assist with process improvements to streamline workflows and support the company's lead generation initiatives

Required profile

• Strong executive administrative assistance and executive support skills
• Experience with administrative assistance, including documentation, data entry and daily operations coordination
• Ability to prepare and manage expense reports accurately and on time
• Demonstrated project management capability, including task organization, progress tracking and cross-functional support
• Excellent written and verbal communication skills
• High level of professionalism, discretion and reliability with sensitive information
• Comfortable working remotely with strong time management and self-organization
• Associate or bachelor's degree in Business Administration, Communications or a related field, or equivalent practical experience
• Previous experience supporting leadership in a sales, marketing or B2B services environment is a plus

Required skills

• Productivity and collaboration tools such as Google Workspace or Microsoft 365
• Project management software