Executive Assistant to the C-Suite

About the role

The Executive Assistant supports multiple members of the C-Suite, including the CEO, with high-level administrative and operational work. The role suits a proactive, detail-oriented and highly organised person who can handle sensitive information with discretion and act as a professional representative of the executive office.

Key responsibilities

• Manage complex calendars, appointments and travel arrangements for C-Suite executives
• Draft, proofread and edit correspondence, presentations and reports; handle email, prioritisation and follow-up
• Maintain electronic and physical filing systems and prepare expense reports and invoices
• Schedule and coordinate meetings, internal and external appointments and virtual calls; prepare agendas, take minutes and track follow-ups
• Assist in planning board meetings, company-wide events and retreats
• Support strategic and operational projects, track deliverables and deadlines, and research information for executive decisions
• Act as the point of contact between executives and stakeholders, build relationships with partners and clients, and handle confidential matters
• Coordinate with vendors, manage contracts and oversee office logistics; provide occasional personal assistance

Required profile

• Bachelor's degree or equivalent professional experience
• Minimum of 5 years' experience as an Executive Assistant or in a similar senior administrative role
• Preferred: experience in a high-growth or fast-paced environment, project management experience or certification (e.g. PMP)

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Virtual meeting platforms such as Zoom and Microsoft Teams
• Preferred: collaboration tools such as Slack, Asana, Trello or Notion
• Excellent written and verbal communication, organisation, time management and problem solving