Executive Assistant & Trustee Liaison (Indiana)

About the role

The Indiana Executive Assistant & Trustee Liaison provides high‑level administrative support to the Indiana Executive Director and Deputy Director while serving as the primary point of contact for the state’s volunteer Board of Trustees. This role blends executive assistance with board liaison duties in a dynamic conservation organization.

Key responsibilities

• Provide direct administrative support to senior leadership, including calendar management, travel coordination, expense processing, and drafting correspondence.
• Act as the main liaison for Indiana’s Board of Trustees, planning meetings, managing communications, and supporting committee activities, recruitment, onboarding, and stewardship.
• Coordinate logistics for meetings, special events, and board‑related travel, both domestic and international.
• Maintain and track data, produce reports, and ensure compliance with organizational policies and procedures.
• Collaborate with the Development team to align scheduling priorities with donors and executive leadership.
• Communicate on behalf of senior leaders with staff across programs, donors, vendors, and external partners.

Required profile

• Proven experience providing high‑level administrative support to senior leaders and boards.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to adapt to changing priorities and manage multiple deadlines.
• Experience in a multidisciplinary, nonprofit or conservation environment is preferred.

Required skills

What we offer

• Full‑time position based in Indianapolis with up to two days per week remote work.
• Opportunity to contribute to a leading global conservation organization.
• Professional development through TNC’s Trustee Liaison Network.