Executive Support Specialist – Healthcare Operations (Remote)

About the role

Our client, a leading home‑care agency in Texas, is looking for a detail‑oriented Executive Support Specialist to provide back‑office support to the Operations Manager and Branch Owner. This fully remote, non‑voice position focuses on data management, documentation, and visual‑design tasks that keep daily operations running smoothly.

Key responsibilities

• Extract, clean, and organize operational and client data; build and maintain management dashboards.
• Draft, format, and maintain Standard Operating Procedures, office policies, and workflow documents.
• Manage calendars, schedule meetings, and coordinate the Owner’s and Operations Manager’s appointments.
• Monitor inboxes, draft professional email responses, and track action items from meetings.
• Create flyers, visual aids, and promotional graphics using Canva or Adobe tools.
• Attend virtual meetings, record minutes, and follow up on execution of tasks.

Required profile

• Prior experience in U.S. healthcare, home‑care, or senior‑care settings.
• Self‑starter who works independently with minimal supervision.
• Excellent written English for professional communication.

Required skills

• Advanced Microsoft Office – Excel, Word, PowerPoint.
• Adobe PDF editing tools (e.g., Acrobat).
• Familiarity with WellSky or similar EMR/scheduling platforms.
• Basic visual‑design ability using Canva or Adobe.

What we offer

• Permanent remote work as an independent contractor.
• Flexible schedule between 7 AM‑8 PM CST.
• Immediate hiring for a part‑time role.