HR & Administration Intern – Nairobi

About the role

The HR/Admin Intern will support routine human‑resources and administrative tasks while gaining practical experience in a humanitarian NGO environment. Working under the HR/Admin Manager and with day‑to‑day guidance from the HR/Admin Assistant, the intern will contribute to recruitment, documentation, and office coordination activities.

Key responsibilities

• Assist with recruitment processes, interview scheduling and staff onboarding coordination.
• Maintain and update staff personnel files in line with ACTED policies.
• File and archive HR documents both physically and electronically.
• Support the regular updating of leave trackers and staff databases.
• Prepare outbound correspondences for manager review before dispatch.
• Facilitate communication of HR information with field teams as needed.
• Arrange travel logistics, including flight bookings, airport pickups, visa follow‑up and accommodation.
• Track HR and administrative documentation and perform any other duties as required.

Required profile

• Recent graduate or final‑year student in Human Resource Management or a related field.
• Ability to maintain professionalism, confidentiality and adherence to ACTED policies.
• Flexibility to adapt to operational needs and occasional extended hours.

Required skills