Human Resources Assistant

About the role

The Human Resources Assistant works in the Regional Office for Eastern Africa (ROEA), Division for Operations, United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The post is within the ROEA Operations Unit, under the guidance of the UNODC Regional Representative for Eastern Africa and the direct supervision of the Administrative Officer (Operations Manager). It is a fixed-term appointment of one year, renewable only if the mandate and funding continue.

Key responsibilities

• Recruitment and placement: process applications, maintain candidate files, arrange interviews, enter data into the automated roster, screen applications for secretarial, clerical and related posts, maintain vacancy announcement files, prepare recruitment meeting documentation, coordinate onboarding and advise staff on visas.
• Administration of entitlements: assist in reviewing and processing conditions of service data and human resources actions and appointment reviews.
• Staff development: assist in organizing and running training courses and workshops, and provide logistics and administrative support to trainers.
• Classification: advise and answer queries on classification procedures and processes.
• General office support: draft and process correspondence, maintain electronic and paper records, schedule appointments and meetings, research HR issues and help prepare reports, maintain an HR statistics database, collect and analyze data, update web pages and brochures, and perform other administrative duties such as leave recording.

Required profile

• High school diploma or equivalent.
• At least five years of progressively responsible work experience in human resources management, administrative services or a related area; reduced to three years for candidates with a first-level university degree.
• At least one year using an Enterprise Resources Planning (ERP) system; SAP (such as Umoja) experience is desirable.
• Desirable: experience guiding staff on UN Regulations and Rules on human resources, and one year or more in data analytics.
• English at UN Level II reading, writing, listening and speaking; French is the other working language of the Secretariat.

Required skills

• Knowledge of HR policies, procedures and practices and ability to apply them.
• Ability to analyze, model and interpret data to support decisions.
• Planning, organizing and client orientation competencies.