Human Resources Assistant – Nairobi

About the role

The United Nations Human Settlements Programme (UN‑Habitat) is seeking a Human Resources Assistant to support its Human Resources Management Section in Nairobi. Reporting to the HR Officer, the incumbent will contribute to recruitment, contract administration, staff development and HR data management.

Key responsibilities

• Assist in preparing Terms of Reference and job descriptions and maintain tracking systems for staffing actions.
• Compile, summarize and present data on HR initiatives, staffing actions and programme‑related activities.
• Retrieve and update staff records related to appointments, placements, contract extensions and temporary assignments.
• Review and follow up on recruitment and separation activities in line with UN‑Habitat policies.
• Monitor leave management in the Umoja system, ensuring compliance with rules and policies.
• Collect, organize and maintain workforce data, compile staffing statistics and prepare periodic HR reports.
• Maintain HR databases, tracking tools, reports and records.
• Support knowledge‑sharing sessions and keep HR process documentation up to date.
• Coordinate HR functions across diverse organizational units to facilitate implementation and follow‑up actions.
• Initiate, process and monitor actions related to recruitment, placement, promotion, contract extensions, reassignment and separation.
• Provide logistical and administrative support for meetings, workshops, trainings and HR‑related activities.

Required profile

Required skills