Legal Clerical Assistant / Archivist

About the role

An oil and gas client, recruited through Stratostaff East Africa, is hiring a Legal Clerical Assistant/Archivist in Nairobi. The role supports the legal section by handling paperwork, keeping records and maintaining company documents so that record keeping is organised, safe and properly filed according to company procedures.

Key responsibilities

• Keep an accurate record of all contracts, station and other company documents in the Legal Register or Tool.
• Maintain legal files in an orderly and retrievable manner.
• Ensure the Legal Store and other storage spaces in the Legal Section are well arranged with a systematic filing system.
• Record all documents sent to user sections and received by the Legal Section.
• Assist the legal section in retrieving documents from archiving companies.
• Keep correspondence, memos, station files, due diligence forms, employee records, contracts and other documentation continuously filed so the office stays neat.
• Generate reports and reconciliations as directed by the legal section.
• Keep all information obtained in the course of duty strictly confidential.

Required profile

• Diploma in record keeping, inventory management or an equivalent field, or a certificate with relevant experience.
• At least 1 year of experience in store management or record keeping.

Required skills

• Conversant with MS Excel and MS Word.