Operations Assistant – SC6

About the role

The Food and Agriculture Organization of the United Nations (FAO) in Kenya is seeking a qualified Operations Assistant (SC6) to support the delivery of programme activities. The role focuses on managing operational processes, financial transactions, and administrative services while ensuring compliance with FAO rules and procedures.

Key responsibilities

• Raise purchase requisitions and coordinate hiring plans for national and international affiliate workforce.
• Develop and review Terms of Reference for affiliate staff, ensuring compliance with standards and regulations.
• Publish vacancy calls, manage candidate outreach, and support recruitment processes.
• Provide administrative support, including recording worked hours and processing consultant fees.
• Manage the full contract cycle for affiliate workforce in the Global Resource Management System (GRMS).
• Map project expenditures in the FAO Financial and Project Management Information System (FPMIS) and create entity numbers and concept notes.
• Prepare and submit accounting adjustment requests, raise travel authorizations, and process travel expense claims.

Required profile

• Qualified and competent candidate with experience in operational support, finance, procurement, and HR processes.
• Ability to work with FAO corporate systems and ensure timely and accurate documentation.
• Strong coordination skills to liaise with programme assistants, operations specialists, and other country office departments.

Required skills

• Experience using the Global Resource Management System (GRMS).
• Familiarity with the FAO Financial and Project Management Information System (FPMIS).