Principal Office Administrator (KET 5)

About the role

KETRACO is recruiting one Principal Office Administrator (grade KET 5, reference KET/5/1C/40/249) to provide administrative support and office management to the Managing Director's office. The post reports to the Manager Administration and is permanent and pensionable. Working conditions are an office setting with regular field assignments locally, regionally and internationally.

Key responsibilities

• Carry out office administrative duties, arrange meetings, manage the MD's Bring Ups and track progress of assignments
• Draft, transcribe notes and type correspondence and reports
• Handle and prioritize outgoing and incoming correspondence
• Manage and screen phone calls and redirect them when appropriate
• Monitor and requisition office supplies and equipment
• Maintain an effective filing and record management system for the Executive office
• Attend to internal and external customers and visitors
• Manage office petty cash
• Maintain the executive office itinerary and agenda
• Coordinate executive office transport and office maintenance
• Disseminate memos, reports and other communications to relevant staff
• Ensure confidential documents are kept secure

Required profile

• Bachelor's degree in Secretarial Studies, Business and Office Management or an equivalent qualification from a recognized institution
• Management course of at least four weeks from a recognized institution
• Cumulative nine years of work experience, three of which at the grade of Senior Office Administrator or in a comparable position
• Proficiency in computer applications
• Open only to Kenyan citizens

To apply, candidates must submit a signed application letter, a detailed CV, copies of academic and professional certificates and a copy of their national ID or passport, stating the position and vacancy reference in the subject line. Applications are submitted online through the KETRACO job link by 4 December 2026 at 5:00 pm; hard copies are not accepted. Shortlisted candidates will be asked to produce originals of their documents and to provide Chapter Six clearances (criminal record, HELB, tax, EACC and credit bureau).