Project Administrative Assistant – Office Management

About the role

The Project Administrative Assistant will support the university’s project teams by managing office operations, coordinating meetings, and ensuring smooth documentation flow. This entry‑level position offers exposure to laboratory compliance and outreach activities within an academic environment.

Key responsibilities

• Manage official correspondence and maintain effective communication channels.
• Schedule and coordinate meetings, training sessions, audits and other engagements.
• Record, distribute, archive and track minutes, agendas and action items.
• Organise and update laboratory documentation, including reports, calibration records and SOPs.
• Assist in the coordination of outreach events and provide logistical support.
• Support document‑control processes and ensure secure storage of accreditation and compliance records.
• Prepare, format and disseminate presentations and official documents.
• Facilitate timely follow‑up on assigned tasks and ensure information flow across laboratory and administrative teams.

Required profile

• Diploma or bachelor’s degree in Secretarial Studies, Office Management, Business Administration or a related field.
• Entry‑level candidates; preference for those with experience in NGO operations or project management frameworks.
• Familiarity with laboratory management standards such as ISO/IEC 17025, ISO 9001 and ISO/IEC 17043 is an advantage.

Required skills

• Proficiency in Microsoft Office Suite.