Project Assistant - East Africa Observatory

About the role

The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization based in Geneva, with a Secretariat working across 43 countries. It seeks a Project Assistant in Nairobi to work with the Head of the East Africa Observatory and project leads, providing administrative and logistical support for project activities. The post is a one-year fixed-term contract with possible extension or renewal, and the applicant must live in Nairobi at the time of application (at least three days per week in the office).

Key responsibilities

• Compile invoices and track budgets and invoices in line with GI-TOC and donor guidelines.
• Oversee procurement and contract management for the field network.
• Liaise with staff, experts and consultants so that administrative documents are submitted and stored properly.
• Help organize events such as workshops and roundtables, and arrange meetings including webinars.
• Prepare meeting materials, presentations, agendas, minutes and other project documents.
• Support monitoring of project activities and maintain tracking tools.
• Assist with travel arrangements and DSA payments for event participants.
• Help prepare quarterly and annual progress and financial reports.
• Act as a focal point for audit exercises and provide documentation to auditors.
• Work closely with finance, programme management and HR teams.

Required profile

• Undergraduate degree in Management, Human Resources or Business.
• At least 3 years of experience in administrative and management support, preferably in international or foreign projects or organizations.
• Fluency in spoken and written English; knowledge of Swahili, Somali or Amharic is an asset.
• Detail-oriented, able to work under pressure and meet strict deadlines.

Required skills

• Strong proficiency in Microsoft Office, especially Excel.
• Good written and oral communication and organizational skills.
• Ability to work in a multicultural environment and in a small team.