Regional Administration and Finance Officer

About the role

The Kenya Red Cross Society is hiring a Regional Administration and Finance Officer for its Regional Office in Nairobi. The post ensures the efficient, effective and timely running of the office and acts as a focal point for practical arrangements for DRC staff, delegates and visitors, including travel, visas, accommodation, meetings, onboarding and other administrative needs. It is a full-time, on-site position.

Key responsibilities

• Implement DRC administrative procedures in the Regional Office and guide staff on purchasing, housing and other policies
• Purchase office supplies, follow up on the regional driver, vehicle maintenance and fuel, and handle filing, documentation and asset management
• Keep contact lists, holiday planners, the organogram and administrative templates up to date
• Coordinate administrative processes between the Regional Office and the Kenya Country Office, and support meetings (invitations, agendas, minutes)
• Help visitors with visas, accommodation and airport transfers, and follow up on work permits for incoming delegates
• Support onboarding of staff and delegates, track leave, and give guidance on administrative policies
• File financial documents in Atlas, count petty cash monthly, review expenses and travel claims, book expenses in KOMPAS, and support working advances
• Maintain communication with the Deputy Head of Region, Regional Finance Coordinator, delegates, HQ colleagues and visitors, and escalate issues that need management attention

Required profile

• Bachelor's degree in business administration, management or a related field, or equivalent through at least 5 years of experience
• At least 4 years of relevant administration experience, including with international organizations, large NGOs or government development agencies
• Fluent written and spoken English and good command of Swahili
• Minimum 2 years of customer service experience in an administrative or reception role

Required skills

• Proficiency in Microsoft Office, especially Outlook, Word and Excel
• Daily electronic filing and archiving of financial and administrative files
• Ability to maintain trackers, databases and contact lists, and to use online platforms for travel, visas and meetings