Registry and Archiving Clerk

About the role

A leading insurance company in Kenya, recruited through Stratostaff East Africa, is looking for a Registry Clerk to manage and safeguard company records so that information stays accurate, well organized and easily accessible to authorized personnel. The post reports to the Records Manager and is a fixed-term position based in Nairobi.

Key responsibilities

• Trace, retrieve and securely store documents, keeping them safe and accessible.
• Organize, archive and maintain records according to established filing and classification systems.
• Create and update indexes for all files to make retrieval easy.
• Monitor and track file movements and keep accurate records of their status.
• Respond quickly to internal requests for information and provide access to archived records.
• Maintain an efficient, structured and accessible archive system.
• Assist in improving filing and records management processes.

Required profile

• Degree in Library and Information Science, or a diploma in Records Management, Information Studies or a related field; relevant technical training or part qualification in a professional field is an added advantage.
• Up to 2 years of relevant work experience in records or information management.
• Excellent communication and interpersonal skills, able to work across teams.
• Strong organizational and time-management skills, attention to detail, problem-solving and analytical skills.
• Ability to keep confidential and sensitive information secure.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook) and other relevant office applications.
• Initiative and self-motivation to keep records systems up to date.