Senior Administrative Assistant, G7

About the role

The United Nations Environment Programme (UNEP) is recruiting a Senior Administrative Assistant (G7) in Nairobi, Westlands. The role covers contract administration and budget and finance support within the Division.

Key responsibilities

• Contract administration: assist with day-to-day administration of contracts between the UN and external contractors for outsourced services, audit contractors' invoices against goods and services provided and approved by the UN, process payments and monitor them.
• Budget and finance: monitor budget and staff-related costs, suggest and implement resource reallocations, and help prepare and revise the medium-term plan.
• Review, analyse and assist in finalising cost estimates and budget proposals for staff and non-staff requirements, ensuring compliance with the medium-term plan and legislative mandates.
• Assist the Senior Administrative Officer in preparing resource requirements for budget submissions and in budget performance reports, analysing variances between approved budgets and actual spending.
• Review requisitions for goods and services to ensure correct expenditure charges and fund availability, and monitor extra-budgetary resources such as agreements and cost plans.

Required profile

• A minimum of 10 years of experience in human resources and administrative services; 8 years for candidates with a first-level university degree or higher.
• At least 7 years of experience in recruitment of staff and other personnel is desirable.
• At least 1 year of experience in data analytics or a related area is desirable.

Required skills

• Experience with an ERP system, specifically post management, is desirable.