Senior Executive Assistant – Private Equity & Venture Capital

About the role

We are seeking a proactive Senior Executive Assistant to support senior leaders at a private investment firm specializing in private equity and venture capital search funds. The role is fully remote, operating on U.S. Eastern/Central business hours, and requires managing high‑volume, multi‑time‑zone schedules and investor relations.

Key responsibilities

• Manage complex, high‑volume calendars across multiple time zones and schedule investor/client meetings efficiently.
• Plan and coordinate international travel end‑to‑end, including flights, accommodation, transport, and detailed itineraries.
• Draft, send, and track investor communications, NDAs, capital‑call follow‑ups, and document signatures.
• Prepare concise 1–2 page meeting briefs by reviewing CIMs/deal memos and using AI tools to summarize key insights.
• Tri­age executive inbox, prioritize urgent messages, and monitor follow‑ups.
• Maintain and organize contact databases/CRM, logging meetings, notes, and next steps.
• Coordinate meeting logistics, agendas, and materials while capturing and tracking action items.
• Handle expenses, reimbursements, vendor coordination, and identify administrative efficiencies.

Required profile

• 3+ years of experience as an Executive Assistant in private equity, venture capital, investment banking or a similar fast‑paced environment.
• Proven track record managing complex calendars and international travel logistics.
• Experience drafting professional correspondence and preparing executive‑level briefs.
• Strong judgment, proactive mindset, and ability to work independently with minimal direction.
• Excellent written and verbal English communication skills and high attention to detail.
• Ability to handle confidential information with discretion.

Required skills

• Google Workspace or Microsoft 365 (Calendar, Docs/Word, Sheets/Excel).
• Scheduling and communication tools such as Google Calendar, Outlook, Zoom, Google Meet, Slack.
• Travel booking and itinerary tools (TripIt, Concur or similar).
• DocuSign and PDF editing tools.
• CRM platforms (HubSpot, Notion, Airtable or similar).

What we offer

• Competitive monthly pay ranging from R20 000 to R38 000, with annual raises and bonuses.
• Fully remote work with flexibility to coordinate international meetings.
• Company‑provided US phone number and business email address.
• Paid time off, confirmed holidays, and standard benefits.