Team Coordinator

About the role

A leading international NGO, recruited through Stratostaff East Africa, is looking for a Team Coordinator based in Nairobi. The role provides high-level executive and administrative support to the Director of Assurance and Enterprise Risk Management, the Executive Director of Finance & Accounting and the Finance Leadership Team, helping deliver the organization's Impact Strategy through coordinated support across teams.

Key responsibilities

• Schedule the Executive Director of Finance & Accounting and the Director of Assurance and Enterprise Risk Management, including calendar and meeting requests, and lead scheduling of all activities in line with work plans
• Plan, coordinate and ensure schedules are followed, and schedule meetings with logistics such as room bookings, refreshments and document preparation
• Manage agendas, take minutes and distribute them, and follow up on key action items so the Executive Director is prepared for meetings and correspondence
• Coordinate travel, including global travel, accommodation, ground transport, visas and immunizations, and prepare and submit expense reports
• Write routine correspondence proactively, liaise with Public Affairs and Communications on functional communications, and organize events, team retreats and meetings
• Distribute correspondence, monitor email, and keep accurate documentation and databases, including reports, network drives and SharePoint sites
• Support budget preparation and forecasting, and back up other executive assistants when needed

Required profile

• College diploma or university degree
• At least 3 years of experience as an Administrative Assistant in a fast-paced environment; local experience preferred
• Excellent prioritization, time management and organizational skills, with strong interpersonal and communication skills in English
• Detail-oriented, able to work independently and across cultures

Required skills

• Proficiency in MS Office (PowerPoint, Word, Excel, Office 365 and SharePoint)
• Strong written and spoken English