Administration Assistant

About the role

We are looking for an Administration Assistant to provide comprehensive administrative support to our management and various departments at Ikwetta Holdings Limited in Nairobi. The role involves handling correspondence, maintaining records, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Provide general administrative support to management and staff, including preparing letters, reports, memos and other documents.
• Maintain organized physical and electronic filing systems, ensuring records are up‑to‑date and easily retrievable.
• Monitor office supplies and initiate replenishment requests to avoid disruptions.
• Handle company records, contracts, invoices, purchase orders and ensure accurate filing and confidentiality.
• Assist in preparing documents for audits, inspections and management reviews.
• Receive visitors, direct them appropriately, answer and transfer telephone calls, and respond to routine inquiries.
• Manage incoming and outgoing mail, courier services and deliveries.
• Schedule meetings, prepare rooms and documentation, record and distribute minutes.
• Coordinate travel arrangements and accommodation bookings for staff and management.
• Provide administrative support to Production, Procurement, Finance, Stores and Human Resources departments, including preparing departmental reports.

Required profile

• Entry‑level candidate with up to 12 months of relevant administrative experience.
• Strong attention to detail and ability to handle confidential information.
• Good written and verbal communication skills.

Required skills