Administration & People Operations Assistant

About the role

A leading international organisation, recruited through its consultant, is looking for a highly organised, proactive and detail-oriented Administration & People Operations Assistant. The role covers administrative, HR operations, employee engagement, travel, finance and office coordination, with exposure to commercial operations and cross-functional collaboration.

Key responsibilities

• Office administration: coordinate daily office operations, manage the Country Manager's calendar, monitor office supplies, keep records and contracts, prepare meeting materials and minutes, and handle confidential information.
• People operations: support onboarding, probation, leave, employee changes and offboarding, liaise with the People Function and third-party providers, and help employees with routine enquiries.
• Employee engagement: support wellbeing and recognition initiatives, organise workshops, meetings and events, gather feedback and prepare correspondence and reports.
• Travel and logistics: arrange flights, accommodation, transport and itineraries for employees, management and visitors, and keep travel records.
• Finance and vendors: administer petty cash, review invoices and expense claims, follow up vendor payments, track expenditure and support vendor onboarding and performance monitoring.
• Commercial support: help prepare commercial reports and customer documentation, coordinate customer visits and meetings, and learn the products, customers and commercial processes.

Required profile

• Bachelor's degree in Business Administration, Human Resource Management, Finance, Logistics or a related field.
• At least two years of relevant experience in administration, HR operations support, office coordination, finance administration, customer service or a related area.
• Fluency in written and spoken English; working knowledge of French and/or Kinyarwanda is an added advantage.

Required skills

• Proficiency in Microsoft Office applications and digital collaboration tools.
• Experience in logistics, shipping or a multinational organisation is an added advantage.

Candidates apply by sending their CV to the recruiter by 25 October 2026.