Administrative Intern

About the role

UNHCR is offering a full-time Administrative Internship in Nairobi, Kenya, for someone wanting practical experience in administration with the leading agency for refugee protection. The intern works under the supervision of the Senior Administrative Officer (Finance) and supports the Administration and Finance Unit in its day-to-day administrative work, which includes accounts payable and receivable, prepayments, advances and suspense balances.

Key responsibilities

• Furniture, stationery and administrative equipment
• Staff shuttle, taxi and related recovery arrangements
• Administrative vendor, invoice and contract follow-up
• Meeting, retreat, mission and high-level visit logistics
• Procurement planning and requisition follow-up
• Conference-room and shared-facility coordination
• Administrative records, trackers and document repositories

Required profile

• Recent graduate (completed within two years of applying) or current student in an accredited university programme
• At least two years of undergraduate study in a field relevant or of interest to UNHCR
• English at B2 level, or the UN working language of the duty station
• Previous UNHCR internships must not exceed a total of eight months

Required skills

• Knowledge of procurement follow-up, records management, vendor coordination and office asset administration
• Organization of meetings, missions and high-level events
• Attention to detail, effective communication and ability to manage competing priorities

The internship is full time, 37 hours per week, Monday to Thursday 8:00-16:30 and Friday 8:00-14:00, based in the Kenya Country Office. It does not require a functional clearance.