Assistant Fleet Coordinator

About the role

The Assistant Fleet Coordinator will support the Fleet Manager in daily coordination, movement, maintenance, compliance, cost control, and reporting of the company’s motor vehicle fleet in Nairobi.

Key responsibilities

• Allocate, move, deploy, collect, recover and ensure availability of vehicles.
• Monitor vehicle condition, cleanliness, roadworthiness, mileage, fuel consumption and operational readiness.
• Conduct basic inspections and report defects, damage, safety concerns and maintenance needs.
• Coordinate servicing, repairs, inspections, insurance, tracking, licensing and other statutory requirements.
• Maintain accurate records for vehicles, drivers, fuel, maintenance, inspections, incidents and compliance documentation.
• Follow up with drivers, garages, mechanics, suppliers and service providers to ensure timely work completion.
• Monitor driver performance, route compliance, fuel efficiency and adherence to fleet procedures.
• Document fleet incidents such as accidents, breakdowns, damages, traffic offences and delays.
• Prepare daily, weekly and monthly fleet reports and communicate status, delays and emergencies.
• Support cost control for fuel, repairs, tyres, spare parts, maintenance and vehicle downtime.

Required profile

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Transport Management or related field.
• Valid Kenyan driving licence.
• Minimum three years of verifiable driving experience.
• Minimum three years of experience in fleet management, transport coordination or a busy logistics organisation.
• Practical knowledge of vehicle inspection, maintenance, documentation, road safety and statutory compliance.
• High integrity, discipline, attention to detail and ability to work under pressure.

Required skills

• Strong communication, reporting and record‑keeping abilities.
• Computer skills for data entry and report generation.