Executive Assistant & HR Officer

About the role

The Executive Assistant & HR Officer provides comprehensive support to the Executive Director’s office while leading the development and execution of the organization’s human resources strategy. This dual role ensures smooth executive operations and effective HR management aligned with corporate objectives.

Key responsibilities

• Manage the Executive Director’s calendar, prioritize tasks, and coordinate multi‑time‑zone meetings with government officials, donors, and partners.
• Organise meetings, prepare briefing notes, talking points, and minutes for senior management and external stakeholders.
• Serve as primary point of contact for internal and external stakeholders on behalf of the Executive Director, maintaining confidentiality.
• Draft and refine correspondence, presentations, and talking points for diverse audiences, including African Union ministers and farmer organisations.
• Facilitate board activities, manage sensitive board documents, track action items, and coordinate board and donor meetings.
• Develop, implement, and maintain HR policies, processes, and procedures covering organization design, talent management, resourcing, and culture.
• Support leadership alignment through executive retreats, strategy sessions, and logistics coordination.

Required profile

• Ability to work independently with a high degree of diplomacy and sensitivity for confidential matters.
• Strong organisational and communication skills for managing executive workflows and stakeholder interactions.
• Experience in managing executive calendars, coordinating international travel, and handling multi‑time‑zone schedules.
• Experience in developing and executing HR strategies, policies, and talent management processes.

Required skills