Executive Assistant

About the role

A well-established Kenyan investment banking and financial services institution, operating in a highly regulated environment, is looking for an accomplished Executive Assistant to support its Acting Chief Executive Officer and Directors. The role suits a seasoned professional who can manage competing priorities with judgement and discretion in a fast-paced environment, acting as a trusted partner to senior leadership.

Key responsibilities

• Manage the calendars, appointments, meetings and travel schedules of the CEO and Directors, and coordinate competing priorities
• Act as the main point of contact for the Executive Office, handling correspondence and enquiries
• Coordinate executive, Board and management meetings, prepare agendas, board packs, presentations, reports, minutes and action trackers, and follow up on action items
• Build relationships with internal and external stakeholders, including regulators, investors and clients, and represent the Executive Office diplomatically
• Draft and review executive correspondence, reports, presentations, speeches and briefing notes, and conduct research to support decision-making
• Maintain confidential executive records and support Board and Committee documentation and reporting deadlines
• Coordinate executive travel, accommodation and office logistics, and support administrative work on strategic projects

Required profile

• Bachelor's degree in Business Administration, Commerce, Public Administration, Corporate Communications or a related field
• Minimum of eight years of executive support experience to C-suite executives in a corporate environment
• Experience supporting several senior executives at once in financial services, investment banking or similar demanding environments is highly advantageous
• Demonstrated experience coordinating Board meetings, preparing executive reports and handling confidential information

Required skills

• Exceptional business writing, presentation preparation, minute-taking and document management
• Advanced Microsoft Office, especially Outlook, Word, PowerPoint and Excel
• Proficiency in virtual collaboration platforms