Executive Assistant

About the role

A growing hospitality establishment in Nairobi is looking for a highly organised, professional and proactive Executive Assistant to support the Director with daily administrative and operational responsibilities. The role involves coordinating schedules, meetings, communication and office operations, handling confidential matters and working in a fast-paced hospitality environment.

Key responsibilities

• Manage the Director's calendar, appointments, meetings and travel arrangements
• Prepare meeting agendas, reports, presentations and correspondence; take minutes and follow up on action points
• Screen calls, emails and visitors on behalf of the Director
• Maintain organised filing systems for confidential and operational documents
• Coordinate communication between departments and external stakeholders, and support internal meetings and events
• Monitor office supplies and ensure smooth day-to-day office operations
• Handle professional communication with clients, suppliers and partners, and assist with customer concerns and escalations
• Prepare weekly and monthly administrative reports and track tasks, deadlines and follow-ups

Required profile

• Diploma or Bachelor's degree in Business Administration, Hospitality Management, Secretarial Studies or a related field
• Minimum 2-4 years' experience as an Executive Assistant, Personal Assistant or Administrative Officer
• Hospitality, hotel or service industry experience is an added advantage
• Excellent organisational and time-management skills, strong written and verbal communication, discretion and confidentiality, and ability to multitask and prioritise

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and problem-solving ability

What we offer

• Competitive salary in the range of KES 40,000 - 50,000
• Opportunity to work in a professional hospitality environment
• Career growth and learning opportunities

To apply, interested candidates should send their CV by email to the recruitment agency handling the vacancy, using the subject line "Executive Assistant Application".