Executive Personal Assistant

About the role

The Executive Personal Assistant will provide high‑level administrative support to senior leadership, ensuring the executive office runs smoothly and strategic focus time is protected. This role is pivotal in coordinating reviews, tracking actions, and preparing evidence‑based business packs.

Key responsibilities

• Maintain a disciplined executive calendar, scheduling weekly, monthly, quarterly and ad‑hoc business reviews.
• Review departmental reports for completeness, consistency, supporting evidence, and follow‑up status.
• Maintain an action tracker for assignments to department heads and relevant managers.
• Coordinate timely closure of critical issues affecting the executive office.
• Capture management meeting issues, convert them into clear action logs with owners.
• Prepare weekly and monthly business packs linked to departmental BSCs, KPIs and risk trackers.
• Improve communication flow, confidentiality, document control and overall executive‑office discipline.

Required profile

• Minimum 5 years of experience supporting senior executives, preferably in petroleum, energy, logistics, FMCG, trading, finance, manufacturing or multi‑branch environments.
• Bachelor’s degree in Business Administration or equivalent.

Required skills

• Microsoft Outlook/Calendar
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Experience with ERP dashboards (preferred)
• Experience with CRM dashboards (preferred)