Group Administration Manager

About the role

Trident Group of Companies is looking for a hands‑on, well‑organized Group Administration Manager to oversee the administrative backbone across Astral Industries Ltd, Trident Plumbers Ltd and Trident Vocational Training Centre. You will ensure facilities, fleet, assets, security, supplies and licences are managed efficiently so staff can work safely and without disruption.

Key responsibilities

• Manage all group premises, repairs, maintenance, utilities and oversee preventive maintenance schedules.
• Run the vehicle fleet – allocation, fuel control, servicing, insurance and staff transport – while keeping logbooks and licences up to date.
• Maintain a tagged fixed‑asset register, control issue of tools, equipment, PPE and uniforms, and recover assets from exiting staff.
• Oversee security, fire safety, first‑aid arrangements and support the OSHA programme at every site.
• Procure admin supplies, manage cleaning, security, pest‑control and other service contracts within budget.
• Prepare and control the annual administration budget for each company and report monthly on spend, fleet costs and asset status.
• Supervise reception staff, drivers, office assistants, cleaners and security personnel.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Facilities Management or related field.
• At least 5 years of administration experience, with 2‑3 years in a supervisory or managerial role.
• Experience in a manufacturing, construction or multi‑site organisation is preferred.
• Working knowledge of Kenyan business licensing, OSHA requirements and procurement practice.
• Valid driving licence.

Required skills

• Proficiency in MS Office.
• Proficiency in Google Workspace.
• Experience with an ERP system (e.g., ERPNext).