Human Resources and Administration Coordinator

About the role

The Human Resources and Administration Coordinator will support the efficient operation of HR and administrative functions for Videre, an award‑winning UK‑registered NGO operating in Kenya. Reporting to the Director of Operations, the role manages day‑to‑day HR processes, maintains employee records and coordinates recruitment, onboarding and office activities.

Key responsibilities

• Serve as the primary administrative contact for HR‑related queries and escalate issues as needed.
• Coordinate payroll administration with the Head of Finance, including cost‑of‑living adjustments.
• Support comprehensive recruitment processes, staff onboarding and induction.
• Lead core HR administration: right‑to‑work checks, new starter arrangements, employee records, and HR system maintenance.
• Ensure contracts and job descriptions remain accurate and up to date.
• Support contracting processes such as extensions, redundancies and terminations.
• Maintain HR content on the organisational intranet and drive continuous improvement of HR policies.
• Monitor compliance with HR processes, including performance review cycles.
• Coordinate organisation‑wide training, staff support initiatives and counselling provision.
• Lead biennial salary benchmarking and annual staff engagement surveys.
• Manage organisational documentation for accuracy, compliance and digital filing.
• Provide administrative support to Boards, Senior Management Team and Management Team.

Required profile

• Proven experience in HR coordination and administration.
• Knowledge of payroll processes and cost‑of‑living adjustments.
• Ability to manage recruitment, onboarding and employee record keeping.
• Familiarity with right‑to‑work checks and HR information systems.
• Strong organisational and documentation skills.
• Capability to support senior management and board administration.

Required skills

What we offer

• UK‑equivalent salary of £30,000‑£35,000 (converted to local scale).
• Minimum of 28 days annual leave.
• Counselling and mental health support.
• Annual wellbeing days.