Manager, Administration & Property Management

About the role

SBM Bank is hiring a Manager, Administration & Property Management for a full-time position in Nairobi. The role provides strategic leadership and operational oversight of the bank's facilities, property portfolio, administration services, transport, archival and support functions, ensuring optimal use of assets, regulatory compliance, cost efficiency and safe, secure work environments across all locations.

Key responsibilities

• Facilities management (25% of time): oversee repairs, preventive maintenance, service contracts (generators, UPS, elevators, HVAC, cleaning, pest control), SLA monitoring, health, safety and fire compliance, maintenance budgets and branch equipment leasing.
• Administration and property management (65% of time): property strategy, lease negotiations, acquisitions, renewals, relocations and disposals, statutory licenses, landlord relations, branch expansion and refurbishment, rent, rates and utility budgets, and digitization of administration and facilities processes.
• Archival, stores, mailroom and courier services (15% of time): outsourced records management, mailroom, courier contracts and store inventory.
• Transport management (10% of time): owned, leased and outsourced transport, fleet maintenance, vendor management and cost optimization.
• People management (10% of time): deputy for the General Manager, Shared Services, mentoring direct reports, KPIs, succession planning and policy review.

Required profile

• Bachelor's degree in Business Administration, Real Estate, Property Management, Architecture, Building Economics, Quantity Surveying, Engineering, Construction Management or a related field.
• Professional certification in Property Management, Facilities Management or Project Management is an added advantage.
• Minimum 5-7 years' experience in property, facilities or construction management.
• At least 5 years managing vendors, contracts and service providers, and experience with multi-site property portfolios.
• Experience in banking or financial services is an added advantage.

Required skills

• Understanding of architectural design, quantity surveying, property management, engineering, building technology, legal and general administration.
• Property portfolio management, facilities management, contract and vendor management, budgeting and cost control, project management and regulatory compliance.
• Leadership, stakeholder management, negotiation, decision making and communication.

The role involves working long hours with extensive travel and coordinating multiple projects at once. Candidates apply through the advertised application link.