Office Assistant

About the role

GiveDirectly is hiring a full-time Office Assistant in Kitui, Kenya, to manage office administrative operations. The role supports the efficient running of the office through correspondence, file maintenance, appointment scheduling and general office duties. The employer is listed as Corporate Staffing Services.

Key responsibilities

• Keep the office clean, organized and functional, and act as custodian of the office keys
• Organize company events and provide quality customer service to staff and walk-in guests
• Coordinate travel logistics such as flights, taxis and hotel bookings for staff and guests
• Manage courier services and monitor supplies so there are no stockouts
• Manage petty cash: daily updates of the tracker, filing of receipts, keeping expenses within budget and policy, weekly submission of spent petty cash and timely requests for replenishment
• Support local procurement, sourcing of service providers and submission of vendor invoices and payments
• Maintain asset trackers, tag and account for assets, run monthly physical stock counts and report loss or damage
• Support issuance, replacement and clearance of field and office equipment

Required profile

• Diploma in Business Management or a related field
• At least 1 year of office management experience in a fast-paced environment
• Fluency in Kamba
• High integrity, empathy and alignment with GiveDirectly's values

Required skills

• Proficiency in the Microsoft Office suite
• Strong problem-solving and organizational skills
• Excellent verbal and written communication