Office Assistant - Kitui

About the role

GiveDirectly is looking for an Office Assistant in Kitui to provide administrative and clerical support that keeps the office running efficiently. The role covers correspondence, file maintenance, appointment scheduling and general office duties.

Key responsibilities

• Keep the office clean, organized and fully functional, and manage office security and the custody of keys
• Help organize company events and activities, and provide quality customer service to staff and walk-in guests
• Coordinate travel logistics such as flights, taxis and hotel bookings for staff and guests
• Manage courier services, sending and receiving mail and parcels
• Monitor supplies regularly to avoid stockouts and perform other administrative duties assigned by management
• Report all incidents
• Manage petty cash: daily updates of the tracker, filing receipts, keeping expenses within budget and policy, weekly submission of spent petty cash and timely requests for replenishment
• Support local procurement with the OPMS, source potential service providers, and support timely submission of vendor invoices and payments
• Keep asset trackers up to date, tag and account for all assets, and run monthly physical stock counts
• Report loss or damage of property, and support the issuance, replacement and clearance of field and office equipment

Required profile

• Diploma in Business Management or a related field
• At least 1 year of experience in office management in a fast-paced environment
• Fluency in Kamba
• High integrity, empathy and alignment with GiveDirectly's values

Required skills

• Proficiency in the Microsoft Office suite
• Strong problem-solving and organizational skills
• Excellent verbal and written communication