Office Manager (Distribution Company) - Nairobi

About the role

An international distribution company is looking for an experienced, mature and self-sufficient Office Manager to lead its new Nairobi office. The role suits someone with at least 5 years of experience in office management and personal assistance, with some exposure to business development or running a business, and strong communication and client relationship skills.

Key responsibilities

• Manage day-to-day office operations and oversee administrative tasks such as filing, mail handling and inventory of office supplies
• Ensure compliance with company policies and procedures
• Coordinate and schedule meetings, appointments and travel arrangements
• Manage accounts payable and receivable, including invoices, purchase orders and expense reports, and liaise with the external accounting firm
• Monitor and track expenses, assist with budgeting and financial reporting
• Liaise with suppliers and vendors, negotiate terms, resolve disputes and monitor inventory levels
• Act as main point of contact for internal and external stakeholders and support senior management
• Support the team administratively and help onboard and train new staff

Required profile

• Bachelor's degree in a relevant field
• At least 5 years of experience in office management and personal assistance, with some exposure to business development or running a business
• Experience working with suppliers, handling contracts and managing relationships
• Strong organizational and multitasking skills, attention to detail, and ability to work independently
• Mature and professional demeanor

Required skills

• Strong knowledge of accounting and financial processes
• Excellent communication and interpersonal skills
• Proficiency in office software (Microsoft Office, accounting software)