Procurement and Finance Assistant

About the role

Kapiti Plains Estate Limited, a public limited company wholly owned by the International Livestock Research Institute (ILRI), is recruiting a Procurement and Finance Assistant. The role supports procurement of goods from local suppliers through the Purchase Order System and cash purchases, in line with the SMM and Authorisation Policy. It is a full-time position on a contract basis, open only to Kenyan nationals, based at Kapiti Plains Estate Ltd in Machakos, Kenya.

Key responsibilities

• Procurement: handle requisitions, source suppliers and prepare purchase orders, and keep the petty cash float under control with proper records and reporting
• Prepare purchase order status reports using Vision and send them to users, and update the commitments ledger and correct PO system errors
• Evaluate suppliers and bids, including Total Cost of Ownership analysis, and take part in tender evaluation committees for high-value capex purchases
• Manage relationships with local suppliers and contractors, including payment and VAT follow-up with Finance
• Support budget reporting, compile financial and reconciliation reports, and process payments within approved budgets
• Maintain accounting records, fixed asset registers and databases, manage petty cash, and facilitate annual internal audit requirements
• Provide general administrative support such as handling calls, visitors and correspondence, maintaining filing systems, and supporting procurement planning and stocktakes

Required profile

• Bachelor's degree or diploma in a relevant field
• One year of relevant experience with a degree, or three years with a diploma
• Kenyan nationality (the position is open only to Kenyan nationals)

Required skills

• Computer skills, including sound knowledge of Microsoft Office

To apply, submit a cover letter and CV with the contact details of three professional referees through the hiring manager's recruitment portal by 20 November 2026, marking the subject line with the position title and reference number Kapiti/04/2026. Only shortlisted candidates will be contacted, and the company charges no fees at any stage of the process.