Procurement Officer - Hospitality

About the role

A leading MICE and hospitality company is looking for a proactive, commercially minded and results-driven Procurement Officer. The role covers sourcing and purchasing goods, supplies, equipment and services for hotel, food and beverage, housekeeping and maintenance needs, with an emphasis on competitive pricing, quality, timely delivery and compliance with procurement procedures.

Key responsibilities

• Source, evaluate and negotiate with suppliers to secure competitive prices, quality products and favourable terms.
• Procure hotel, food and beverage, housekeeping, maintenance and general operational supplies.
• Process purchase requisitions and purchase orders accurately and efficiently.
• Conduct regular market surveys and price comparisons to ensure value for money.
• Manage supplier relationships and monitor their performance for quality and on-time delivery.
• Coordinate with Stores, Finance and departmental heads to meet purchasing needs.
• Monitor stock requirements and support timely replenishment.
• Verify the quality, quantity and specifications of delivered goods.
• Support procurement of equipment, furniture and other capital expenditure.
• Maintain procurement records, prepare reports and identify cost-saving opportunities.
• Ensure adherence to procurement policies, financial controls and approved budgets.

Required profile

• Diploma or Bachelor's degree in Procurement & Supplies Management, Purchasing, Business Administration, Hospitality Management or a related field.
• Minimum 3 years' relevant experience in procurement or purchasing, preferably in a hotel, lodge, resort, restaurant or hospitality setting.
• Strong experience in supplier sourcing, negotiation, purchasing and cost management.
• Good knowledge of procurement procedures, inventory management and supplier payment processes.
• Knowledge of the Naivasha/Nakuru supplier market is an added advantage.

Required skills

• Proficiency in Microsoft Office, particularly Excel.
• Experience with procurement, inventory, accounting or hotel management systems is an added advantage.