Procurement Specialist (Education)

About the role

A client of Summit Recruitment & Search is looking for a highly organised, detail-oriented Procurement Specialist in Nakuru, Kenya. The role manages sourcing, purchasing, vendor relations, compliance and logistics coordination, ensuring ministry resources are used responsibly by securing quality goods and services at good value while keeping strong controls, audit readiness and ethical standards.

Key responsibilities

• Maintain a prequalified vendor list and carry out vendor due diligence (TCC, KRA PIN, compliance checks, references)
• Run competitive sourcing (RFQs/RFPs), negotiate prices and ensure value for money
• Convert approved requisitions into purchase orders with correct specifications and delivery timelines
• Enforce three-way matching (PO, delivery note, invoice) before payment and collect valid eTIMS tax invoices with proper withholding tax applied
• Keep accurate procurement records and support audits with complete files
• Track budgets, monitor price trends and prepare monthly procurement reports
• Coordinate deliveries, ensure timely GRN completion and handle warranty issues, returns and after-sales follow-ups
• Advise staff on specifications and procedures and keep requestors informed on order status

Required profile

• Diploma or degree in Procurement, Supply Chain, Business or a related field
• CIPS or KISM certification (full or partial) is an added advantage
• At least 3 years of procurement experience in Kenya (NGO, education, ministry or SME preferred)
• Strong knowledge of sourcing, POs, GRNs, TCC/eTIMS and WHT requirements
• Excellent communication in English and Swahili, integrity and ethical judgment

Required skills

• Proficiency in Google Workspace or Microsoft Office
• Experience with Monday.com is a plus