Procurement Specialist

About the role

A client of Summit Recruitment & Search is looking for a highly organised and detail-oriented Procurement Specialist in Nakuru, Kenya. The role manages sourcing, purchasing, vendor relations, compliance and logistics coordination, ensuring ministry resources are used responsibly by securing high-quality goods and services at good value while keeping strong controls, audit readiness and ethical standards.

Key responsibilities

• Maintain a prequalified vendor list for major procurement categories
• Run competitive sourcing (RFQs/RFPs), negotiate pricing and ensure value for money
• Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor supplier performance
• Convert approved requisitions into purchase orders with correct specifications and delivery timelines
• Enforce three-way matching (PO, delivery note, invoice) before payment
• Collect valid eTIMS tax invoices and apply withholding tax correctly
• Ensure compliance with procurement policies, donor requirements and anti-corruption standards
• Support audits with complete procurement files and evidence
• Coordinate deliveries, ensure timely GRN completion and handle warranty issues, returns and after-sales follow-ups

Required profile

• Diploma or degree in Procurement, Supply Chain, Business or a related field
• CIPS or KISM certification (full or partial) is an added advantage
• At least 3 years of procurement experience in Kenya (NGO, education, ministry or SME preferred)
• Strong knowledge of sourcing, POs, GRNs, TCC/eTIMS and WHT requirements
• Excellent communication in English and Swahili, integrity and ethical judgment

Applicants apply through the recruitment agency, which states it cannot reply to every application and advises candidates to check back if they do not hear back within two weeks.