Production Admin Assistant – East Africa

About the role

The East Africa Production Admin Assistant supports production priorities across the region through administrative coordination, CAPEX planning support, and project tracking. The role ensures budget visibility, timely delivery, and compliance while handling procurement, contracts, travel, and onboarding.

Key responsibilities

• Align administrative work plans and calendars with production priorities across East Africa.
• Coordinate project management activities, tracking scope, schedules, milestones, risks, and actions.
• Support CAPEX planning by consolidating investment requests, business case inputs, and approval documentation.
• Track CAPEX budgets, purchase commitments, and expenditures, flagging variances and following up on corrective actions.
• Manage purchase requisitions, orders, and approval workflows within approved budgets and company policies.
• Administer production and tolling agreements, maintain records in the Contract Lifecycle Management System.
• Prepare agendas, minutes, and status reports for management and project reviews.
• Coordinate domestic and international travel, visas, accommodation, and logistics for production events.
• Partner with Legal, Procurement, Finance, HR, and Operations to resolve issues and remove administrative barriers.
• Maintain SharePoint, Teams, distribution lists, and access permissions, ensuring records are organized and confidential.
• Coordinate onboarding, training logistics, documentation, and system orientation for new team members.

Required profile

• Bachelor’s degree in Business, Office Administration, Operations Management or Supply Chain Management.
• 5+ years of administrative experience in production or supply chain, preferably in an agricultural or seed environment.
• Strong analytical skills and ability to work cross‑functionally.

Required skills

• Proficiency in SAP.
• Advanced MS Office skills.