Recruitment and Operations Coordinator

About the role

GAIN is looking for a Recruitment and Operations Coordinator to provide reliable recruitment administration across its global offices, coordinate recruitment for assigned roles and support advertising, job evaluations and recruitment reporting. The role is on a fixed-term contract running until March 2028, subject to availability of funding, and is based in Nairobi, Kenya. The advert closes on 28 October 2026.

Key responsibilities

• Provide recruitment administration for a high volume of vacancies, keeping accurate records and coordinating each stage from approval to onboarding.
• Coordinate interviews, prepare selection materials, collate panel feedback and update candidates and hiring managers promptly.
• Handle offer documentation, references and pre-employment checks, keeping sensitive information confidential.
• Act as focal recruiter for G3 and below roles, working with hiring managers and the Recruitment Manager.
• Prepare and publish job adverts and support job evaluations by reviewing job descriptions.
• Keep the applicant tracking system and recruitment spreadsheets up to date, run weekly tracker updates and produce recruitment reports.
• Support wider HR activities such as employee lifecycle administration, invoices, purchase orders, team meetings and learning platforms.
• Organise competing priorities across offices and time zones and flag issues early.

Required profile

• Strong recruitment administration experience.
• Track record of keeping high-volume hiring processes organised and accurate.
• Experience coordinating interviews across time zones, candidate communications, offers and pre-employment checks.
• Experience acting as a focal recruiter for assigned roles under a manager's guidance.
• Experience preparing adverts and job descriptions.

Required skills

• Applicant Tracking System (ATS)
• Strong practical Excel skills, including weekly spreadsheet updates and recruitment reports

The advert is posted by Corporate Staffing Services on behalf of GAIN.