Sea Declaration Position

About the role

Twyford International Kenya is hiring a Sea Declaration position focused on import documentation review, customs entry management and clearance follow-up. The role covers handling IDF applications, customs entries, duty payments, exemption letters and special commodity declarations, and requires coordination with customs authorities, government agencies and the Finance team.

Key responsibilities

• Review import clearance documents (packing lists, commercial invoices, contracts, bills of lading, ACDs, export declarations) and verify HS codes, descriptions, valuation, duty rates and regulatory requirements.
• Handle IDF applications, draft reviews, confirmations and amendments, and review draft customs entries for accuracy and compliance with KRA and other agencies.
• Ensure proper use of exemption letters and exemption codes, and handle invoice splitting and special declarations such as C400, C490, COC, PVOC and DMARK.
• Arrange timely duty and tax payments through the company OA system, post payment details and follow up with Finance for proof of payment.
• Maintain a customs clearance tracking sheet and file approved IDFs, entries, E-slips and released entries by PL number.
• Keep a customs valuation spreadsheet with item-level data against the packing list.
• Research regulations, Gazette notices, Finance Acts and permit requirements (NEMA, KEPHIS, ACA, EPRA, Plant Import Permits) and support special projects such as CKD vehicles and solar energy.

Required profile

• Diploma or above in International Trade, Logistics Management, Customs Administration, Supply Chain Management or a related field.
• At least 3 years of experience in Kenyan import customs clearance and declaration preferred.
• Good written and spoken English and the ability to coordinate with customs authorities, government agencies, Finance and internal teams.
• Attention to detail, strong sense of responsibility, good time management and teamwork skills.

Required skills

• Kenyan customs clearance procedures, import duties and taxes, HS code classification, customs valuation and IDF applications.
• Familiarity with Kenyan customs regulations, Gazette notices, Finance Acts and exemption policies.
• Declaration systems of Kenyan customs and other agencies, Microsoft Excel and Google Sheets.
• Document review, HS code verification, risk identification and exception handling.