Senior Programme Management Assistant (Fixed Term)

About the role

UN-Habitat is hiring a Senior Programme Management Assistant (fixed term limited) in Nairobi, Kenya, to support programme and project management across the full project cycle. The role covers budget monitoring, financial tracking and administrative coordination, and is an on-site position.

Key responsibilities

• Provide programme/project management and implementation assistance at all phases of the project cycle, seeking guidance only in exceptional cases.
• Research and compile basic information on finance data for programmes and projects.
• Track resolutions and decisions affecting grants, legal instruments and related amendments, identify issues, clarify them with departments and prepare summaries for the manager with suggested actions.
• Draft budget and cash flow forecasts, prepare monitoring checklists and tracking sheets, and monitor budgetary commitments, including verifying charges and obligations in UMOJA and preparing periodic budget revisions.
• Collect, analyse and present data and reports, and liaise with organisational units on requests, terms of reference, recruitment, travel, training, payments, procurement and project closure.
• Arrange formal project closure, final budget revision, equipment transfer, clearance and publication of the final report; may undertake field work.

Required profile

• High school diploma or equivalent; supplementary training in administration, project management or a related field is desirable.
• Minimum of 10 years of experience collecting, analysing and presenting programme, operational and financial data; experience with stakeholder coordination and administrative processes such as recruitment, procurement, travel, contracts and payments.
• Experience monitoring grants, agreements and legal instruments is desirable.

Required skills

• Strong proficiency in Microsoft Excel, including financial analysis, budget tracking and data management.
• Knowledge of Power BI or other reporting tools is desirable.

The application is made through the recruitment agency advertising the vacancy.