Staff Health Administration Officer

About the role

The Staff Health Administration Officer supports the health and wellbeing of MSF staff by coordinating all administrative processes related to staff mobility, travel, and medical evacuations within the Eastern Africa office. Reporting to the Head of Staff Health and Wellbeing and working closely with the Travel and Admin Team Lead, the role ensures smooth, safe, and compliant movement of personnel.

Key responsibilities

• Coordinate office‑level administrative processes for staff travel, transit, and movement, including medevac and referral cases in Nairobi.
• Provide arriving staff with essential information such as visa procedures (ETA), local shopping options, currency exchange, and security briefings in collaboration with the ASA unit.
• Liaise with MSF sections and country office travel focal points to address specific travel requirements and guidance.
• Prepare and update monthly mobility and travel reports in close cooperation with the Staff Health Unit team.
• Ensure compliance with MSF safeguarding policies and monitor low‑risk contact levels with patients and children.

Required profile

• Demonstrated experience in staff administration, travel coordination, or related logistics within an international or humanitarian setting.
• Strong knowledge of visa processes, security protocols, and staff welfare considerations.
• Ability to produce accurate reports and work collaboratively with multiple internal units.
• Accountability to senior health and travel managers and adherence to MSF safeguarding standards.

Required skills

What we offer

• Opportunity to work in a dynamic humanitarian environment supporting staff wellbeing across Eastern Africa.
• Access to MSF’s professional development resources and a diverse, inclusive workplace.