Senior Administrative Assistant (G7) – Contract Administration & Finance

About the role

The United Nations Environment Programme (UNEP) in Nairobi is seeking a Senior Administrative Assistant (G7) to support contract administration, budget monitoring and financial reporting. The role involves overseeing contracts with external service providers and ensuring accurate financial management in a UN environment.

Key responsibilities

• Assist day‑to‑day administration of contracts between UNEP and external contractors, audit invoices, and process payments.
• Monitor budget and staff‑related costs, suggest and implement resource reallocations, and contribute to medium‑term planning.
• Review and prepare cost estimates, budget proposals, and ensure compliance with legislative mandates.
• Support the Senior Administrative Officer in resource requirement elaboration and budget submissions.
• Track budget implementation, analyze variances, and prepare performance reports.
• Review requisitions for goods and services, verify correct expenditure objects and fund availability.
• Monitor extra‑budgetary resources, review agreements and cost plans for regulatory compliance.
• Assist in the preparation and finalisation of budget performance submissions and reports.

Required profile

• Minimum ten (10) years of experience in human resources and administrative services (reduced to eight years with a university degree).
• Experience in staff recruitment and personnel management (preferably seven years).
• Experience working with an Enterprise Resource Planning (ERP) system, especially post‑management.
• At least one (1) year of experience in data analytics or a related area.

Required skills

• Enterprise Resource Planning (ERP) system proficiency.
• Data analytics.