Deputy Director – Administration (Nairobi, Kenya)

About the role

The Deputy Director, Administration will lead the administrative functions of the organization in Nairobi, ensuring that policies, procedures, and services are efficiently managed and aligned with strategic objectives.

Key responsibilities

• Develop, review and implement administration policies and procedures.
• Oversee office transport services, ensuring vehicles and motorcycles are well maintained, serviced and insured.
• Control and monitor the location and movement of vehicles and equipment.
• Coordinate maintenance schedules for vehicles and buildings, including insurance management.
• Identify risks and hazards, implementing protection and mitigation measures.
• Manage office space, equipment, and the disposal of unserviceable or obsolete assets.
• Ensure timely payment of all bills for common services.
• Review and approve operational, maintenance and utilization reports.
• Undertake any other duties lawfully assigned by the supervisor.

Required profile

• Minimum 15 years of relevant experience, with at least three years at Assistant Director level or a comparable senior position.
• Bachelor’s degree in Business Administration, Management, Public Administration, Political Science, Building Economics, Estate Management, Property Management, Facilities Management or a related field.
• Master’s degree in a relevant discipline is desirable.
• Membership in a relevant professional body in good standing.
• Completion of a recognized leadership course of at least four weeks.
• Demonstrated merit and ability reflected in work performance and results.

Required skills

• Proficiency in standard computer applications.