Executive Assistant – Arabic Speaking (Chairman's Office)

About the role

We are seeking a highly professional and discreet Executive Assistant who is fluent in Arabic, English and Swahili to support the Chairman of a fast‑growing manufacturing company in Nairobi. The role involves managing both professional and personal tasks, ensuring the Chairman’s office runs smoothly and confidentially.

Key responsibilities

• Manage the Chairman’s daily schedule, appointments, meetings and complex travel arrangements.
• Serve as the primary liaison between the Chairman and internal/external stakeholders.
• Draft, review and handle correspondence, emails, reports and presentations.
• Organise meetings, prepare agendas, take minutes and follow up on action items.
• Maintain confidential files, records and documents with accuracy.
• Coordinate local and international travel, including visas and accommodations.
• Assist with personal tasks and special projects as required.
• Handle calls, inquiries and visitors with professionalism.

Required profile

• Relevant degree or diploma in Business Administration, Office Management or related field.
• Fluency in Arabic and English; Swahili or French is a strong advantage.
• 3‑5 years of proven experience as an Executive or Personal Assistant to C‑level executives.
• Female candidate, preferably under 35 years of age.
• Kenyan citizenship or valid work authorization.
• Willingness to travel frequently, both locally and internationally.

Required skills

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time‑management abilities.
• Ability to handle confidential and sensitive information with integrity.