Office Administrator (Reliever Position)

About the role

We are seeking a reliable Office Administrator to serve as a reliever for our Westlands office in Nairobi. The role will manage front‑office operations, support the legal team, and provide general administrative assistance on a contract basis.

Key responsibilities

• Greet and welcome clients, visitors and partners, handling calls and directing inquiries.
• Manage incoming and outgoing mail, courier services and email communications.
• Maintain a clean, organised reception area and keep accurate visitor logs.
• Handle physical and electronic filing, document storage, retrieval and archiving.
• Perform data entry, prepare spreadsheets and keep accurate office records.
• Draft, format and proofread correspondence, reports and memoranda.
• Schedule meetings, book rooms and prepare agendas.
• Assist the legal team with document preparation, photocopying, scanning and distribution.
• Monitor office supplies, liaise with vendors and manage inventory.
• Oversee petty cash, record transactions and prepare reconciliations.
• Support basic bookkeeping and financial logs for the accounting team.
• Ensure office equipment is functional and coordinate maintenance.
• Act as liaison between staff, clients and external service providers.
• Manage calendars for partners or team members and provide reminders.
• Provide general administrative support and handle ad‑hoc tasks as assigned.
• Respond to client enquiries professionally and escalate complex issues.
• Prepare basic reports on front‑office activity, cash usage and supply consumption.

Required profile

• Bachelor’s degree or Diploma in a relevant field.
• Mid‑level experience (approximately 5 years) in office administration.
• Proven ability to manage front‑office duties and handle confidential information.
• Experience with basic bookkeeping, petty‑cash management and inventory control.
• Strong organisational and communication skills.

Required skills