Administrative Assistance / Receptionist (Legal)

About the role

The legal firm is looking for an experienced Administrative Assistance / Receptionist to manage front‑desk operations, handle correspondence and provide general office support.

Key responsibilities

• Manage the front desk, welcome visitors, direct them to appropriate personnel and keep the reception area presentable.
• Handle incoming and outgoing calls, record enquiries and maintain accurate call logs.
• Receive, record, sort and distribute mail, legal documents and messages; maintain outgoing correspondence records.
• Manage the firm’s main email account, respond to routine enquiries and forward messages to relevant staff.
• Provide administrative support such as filing, data entry, document preparation and records management.
• Coordinate meetings, schedule appointments, book rooms, arrange refreshments and take minutes when required.
• Monitor office supplies, coordinate procurement, deliveries and assist with facility maintenance.
• Assist with supplier payments, licence renewals, travel arrangements and other reservations.

Required profile

• Diploma in Secretarial Studies, Business Administration or related field.
• Excellent written and verbal communication skills in English.
• Strong organisational, time‑management and interpersonal abilities, with attention to detail and discretion.
• Ability to multitask under pressure and work independently with minimal supervision.

Required skills

• Proficiency in standard office software (e.g., word processing, email and spreadsheet applications).
• Experience handling switchboard operations and managing front‑desk activities.