Accounts Assistant - Accounts Payable

About the role

Career Directions Limited (CDL) is hiring a full-time Accounts Assistant for its Accounts Payable function in the Finance department, reporting to the Senior Accountant. The role manages supplier invoices and approved obligations so they are verified, recorded accurately and settled within agreed payment terms, keeping creditor records up to date and payments compliant with company policy.

Key responsibilities

• Receive and register supplier invoices and payment requests, verify them against purchase orders, contracts and delivery notes, check for duplicates and return incomplete or unsupported invoices.
• Post approved invoices, credit notes and debit notes in the accounting system, allocate expenses to the right accounts and periods, and keep supplier balances accurate.
• Maintain a schedule of due invoices, prepare payment requests and batches, verify bank details and track payments; escalate overdue or disputed items to the supervisor.
• Reconcile supplier statements, resolve differences and missing invoices, and keep a current supplier master file.
• Prepare monthly ageing reports and schedules of outstanding invoices, support month-end and year-end closings, and supply data for internal and external audits.
• Follow company financial policies, keep segregation of duties, protect confidential financial information and report suspected fraud or irregularities.

Required profile

• Diploma or degree in Accounting, Finance or a related field.
• At least two years of relevant experience in accounts payable or general accounting.
• CPA Part I or an equivalent professional accounting qualification is an advantage.
• Good knowledge of supplier reconciliations, invoice processing, payment controls and basic taxation.
• High integrity, attention to detail, strong numerical and analytical skills, good organisation and time management, and ability to meet strict deadlines.

Required skills

• Practical experience with Zoho Books accounting software.
• Supplier reconciliation, invoice processing and payment control.