Administrative Assistant, DCP/OA

About the role

The International Trade Centre (ITC) is recruiting an Administrative Assistant for its Division of Country Programmes (DCP) office in Nairobi, under the supervision of the ITC Africa Regional Director (EAC) and the guidance of the Director, DCP in Geneva. The role covers office management, general administration, human resources administration, budget monitoring and contract administration.

Key responsibilities

• Office management and general administration for the ITC Africa Regional Director, including liaison with the Regional Office, information flow, confidential information handling and office procedures.
• Drafting and responding to correspondence, preparing background material for reports and briefs, and assisting with data collection, analysis and presentation.
• Coordinating meetings, training and events, taking minutes and following up on action items.
• Orienting new staff, maintaining calendars and schedules, and managing travel arrangements and files.
• Administering human resources: processing time and attendance, performance appraisal and entitlement claims, and liaising with central HR.
• Monitoring expenditures and budget status through UMOJA, reviewing requisitions and preparing basic financial reports.
• Assisting with contract administration, auditing contractor invoices and processing payments.
• Processing UN/ITC forms and permissions such as grounds passes, property passes, parking permits and access cards.

Required profile

• High school diploma or equivalent.
• Five years of experience in administrative services, finance, accounting, audit, human resources or a related area (three years with a university degree).
• Desirable: three years supporting senior leadership, two years in programme or project administration, one year in data analytics, experience in a regional or international organization, and experience preparing corporate documents.
• English is required; French is desirable.

Required skills

• Qualification in administration, finance or accounting is desirable.
• Experience with an ERP system is desirable.