Administrative Assistant – Directorate of Teaching Practice & Industrial Attachment

About the role

KCA University is recruiting an Administrative Assistant for its Directorate of Teaching Practice and Industrial Attachment. The post provides operational support to the Directorate so that teaching practice and industrial attachment programmes can be coordinated efficiently, records managed, stakeholders kept informed and office operations run smoothly.

Key responsibilities

• Receive and respond to student and stakeholder enquiries.
• Maintain physical and electronic records of DTPIA data and support student placement documentation and filing.
• Schedule meetings, prepare agendas and take minutes.
• Assist in organising orientations, trainings and workshops.
• Prepare routine correspondence and reports.
• Maintain databases and update ERP records.
• Support assessor documentation and payment records.
• Track office supplies and procurement requests.
• Ensure compliance with records management and data protection requirements.

Required profile

• Bachelor's degree in Business Administration, Business Management, Public Administration, Cooperative Business or another relevant field from an accredited university.
• At least one year of relevant administrative experience in a university or comparable institution.
• Experience dealing with students and other stakeholders in an educational institution.

Required skills

• Data management proficiency.
• Proficiency in Microsoft Office and office systems.
• Good interpersonal, communication and collaborative skills, relationship and customer service management, and organisational and planning skills.

To apply, candidates submit an application letter, a detailed CV with at least three referees, copies of academic and professional certificates, and a clear copy of their Kenya National ID and KRA PIN certificate. Applications close on 9 November 2026; only shortlisted candidates will be contacted. The university states it is an equal opportunity employer and encourages applicants living with disabilities to apply.