Administrative Assistant

About the role

KCA University is hiring a full-time, on-site Administrative Assistant in Nairobi. The post handles office correspondence, meeting scheduling, inquiries and general administrative support so that daily operations run smoothly. The deadline to apply is 09/11/2026.

Key responsibilities

• Receive and respond to student and stakeholder enquiries.
• Maintain physical and electronic records of Directorate of Teaching Practice & Industrial Attachment (DTPIA) data.
• Support student placement documentation and filing.
• Schedule meetings, prepare agendas and take minutes.
• Assist in organising orientations, trainings and workshops.
• Prepare routine correspondence and reports.
• Maintain databases and update ERP records.
• Support assessor documentation and payment records.
• Track office supplies and procurement requests.
• Ensure compliance with records management and data protection requirements.
• Perform any other duties assigned.

Required profile

• Bachelor's degree in Business Administration, Business Management, Public Administration, Cooperative Business or another relevant field from an accredited university.
• At least one year of relevant administrative experience in a university or comparable institution.
• Experience dealing with students and other stakeholders in an educational institution.

Required skills

• Proficiency in data management.
• Proficiency in Microsoft Office and office systems.

To apply, candidates use the application link provided by the recruiter, Corporate Staffing.